Governing AI access: How Arexdata DSPM secures sensitive data in the Copilot era
- Javier Conejo del Cerro
- 30 sept
- 4 Min. de lectura
Actualizado: 3 oct
The rapid adoption of generative AI is reshaping the enterprise. Tools like Copilot, ChatGPT, DeepSeek or Gemini promise to accelerate workflows, but they also introduce unprecedented risks: AI agents may access sensitive data far beyond what was intended, or retain context across sessions that compromises compliance. The core problem is clear — traditional permissions were designed for human users, not for AI systems acting on their behalf.
Without proper governance, organizations face the risk of involuntary data exposure, regulatory non-compliance, and loss of trust. Employees may unknowingly feed sensitive data into external AI services, or Copilot may leverage over-extended privileges to surface critical files. Preventing this requires both strong foundations of data security and new controls specifically tailored to AI.
Arexdata DSPM: the foundation of secure data governance
Arexdata DSPM was built precisely to address the governance and compliance challenges organizations face when managing sensitive information. Its modular design ensures visibility, accountability, and control across the entire data lifecycle.
🔍 File Audit: Visibility and accountability
Unmonitored file access creates blind spots. Employees and systems constantly interact with files, but without logging, incidents go unnoticed until too late.
Problem solved: Lack of accountability and forensic evidence.
How Arexdata helps: File Audit records every file action — who, when, where, and what. It delivers real-time or periodic reports, highlights anomalies, and enables forensic investigation to trace and reverse unauthorized changes. This global visibility extends across on-prem, cloud, and endpoint storage.
🛡️ Permission Management: Controlling privilege creep
Over time, employees accumulate excessive rights. These unused permissions create risk vectors for insider threats or external exploitation.
Problem solved: Permission sprawl and insecure privilege models.
How Arexdata helps: Permission Management continuously audits and enforces least privilege. It generates alerts on changes, applies real-time adjustments without downtime, and supports periodic reviews to ensure users only retain the access they need.
🗂️ Data Classification: Knowing what’s sensitive
Organizations often fail to protect their most valuable information simply because they don’t know where it resides.
Problem solved: Blindness to the location and type of sensitive data.
How Arexdata helps: Data Classification locates and labels sensitive data across environments — from local repositories to the cloud and endpoints. It enforces lifecycle policies (retention, deletion), logs access, and prevents exfiltration. This ensures compliance with frameworks like GDPR, DORA, NIS2, ISO 27001, ISO 42001 and the AI-Act.
💻 Time Tracking: Extending protection to endpoints
Endpoints are often the weakest link in data security, where sensitive files are copied, shared, or exfiltrated.
Problem solved: Data leakage from user endpoints, beyond centralized controls.
How Arexdata helps: Time Tracking extends Arexdata DSPM’s governance to user workstations. It monitors activity ethically, detects interactions with unauthorized apps or external services, and generates alerts on suspicious behavior. By focusing on endpoint security without invading privacy, it ensures critical data is not leaked through devices, chats, or external storage.
Together, these modules form a robust data security posture: they provide the visibility, control, and compliance organizations need before even considering AI governance.
Extending governance to AI and Copilot
The leap forward comes with Arexdata DSPM’s new AI & Copilot functionality, built to close the governance gap as enterprises deploy generative AI at scale.
Complete auditing of AI interactions: Every Copilot session can be logged, including who used it, when, and in what context. Prompts and outputs are recorded, and OCR extends control to image inputs or screenshots.
Sensitive data alerts: If Copilot attempts to access classified data, the system generates real-time alerts. It also measures the sensitivity level of accessed data, enabling security teams to escalate protections where risk is higher.
Granular permission control for AI: While users keep their role-based privileges, Copilot can be restricted from accessing repositories or folders beyond its scope. This prevents AI from exploiting excessive permissions and protects against unintended data exposure.
Historical context awareness: Copilot responses may be influenced by previous interactions, even after role changes. Arexdata DSPM detects and flags these risks, ensuring employees who change departments don’t inadvertently leak historical data through AI.
Sensitive Screen for non-corporate AI: Employees sometimes introduce data into personal AI accounts (ChatGPT, DeepSeek) or external tools (Gmail, WhatsApp Web, Dropbox). Arexdata DSPM monitors such activity, using OCR to detect sensitive data and generate anonymized reports, ensuring compliance while respecting privacy.
Why this matters
The expansion of AI in the workplace is not just a productivity opportunity — it is primarily a governance challenge. According to Exploding Topics, 77% of businesses are already using or exploring AI, and 83% consider it a top priority. Yet without safeguards, AI adoption could mean compliance violations, regulatory fines, and erosion of customer trust.
With these new AI and Copilot controls, Arexdata DSPM consolidates its position as the reference solution for secure AI adoption. It enables organizations to:
Benefit from Copilot productivity without exposing sensitive data.
Comply with GDPR, DORA, NIS2, ISO 27001, ENS, and AI-governance specific regulations such as the AI-Act and the ISO 42001.
Ensure effective and secure deployment of AI, beyond compliance alone.
Anticipate risks through real-time monitoring and alerts.
Maintain trust with customers, employees, and regulators.
Arexdata DSPM turns AI governance from a liability into a strength — ensuring that enterprises can embrace generative AI safely, compliantly, and with confidence.
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